Planning an office holiday luncheon is an excellent way to show appreciation for your team’s hard work and spread some holiday cheer. However, crafting the perfect invitation can be a daunting task. To help you get started, here are some tips and examples of effective office holiday luncheon invitation wording.
Keep it Brief: Invitations should be concise and informative, providing guests with all the essential details they need to know. Include the date, time, location, RSVP information, and any special instructions. You may also want to mention the dress code or if guests can bring a plus one.
Use a Formal Tone: While the invitation should be friendly and welcoming, it’s important to maintain a professional tone. Use formal language and avoid slang or informal abbreviations. Proofread your invitation carefully to ensure there are no errors.
Crafting Effective Invitation Wording
When crafting your invitation wording, consider the following tips:
- Start with a Personal Greeting: Begin your invitation with a warm greeting, such as “Dear [guest name]” or “To our Valued Team.”
- Clearly State the Purpose: Use a sentence like “We are excited to invite you to our annual office holiday luncheon” or “Join us for a festive gathering to celebrate the season.”
- Provide All Details: Include the date, time, location, and any other relevant information. For example, “The luncheon will be held on [date] from [start time] to [end time] at [location].”
- Encourage RSVP: Request guests to RSVP by a certain date. Provide clear instructions for how they can do so, such as “Please RSVP to [email address] or [phone number] by [date].”
- Mention Any Special Requests: If there are any specific dress code requirements or if guests can bring a plus one, mention it clearly.
- Express Gratitude: End your invitation with a note of gratitude, such as “We look forward to celebrating with you” or “Your presence is truly appreciated.”
Invitation Wording Samples
Here are some examples of effective office holiday luncheon invitation wording:
- Dear Team,
We are delighted to invite you to our annual office holiday luncheon. Join us on [date] from [start time] to [end time] at [location] to celebrate the season and all your hard work.
Kindly RSVP to [email address] or [phone number] by [date].
We look forward to celebrating with you! - To our Valued Team,
The holiday season is upon us, and we would like to express our sincere gratitude for your contributions to our success. As a token of our appreciation, we invite you to our annual office holiday luncheon.
The event will be held at [location] on [date] from [start time] to [end time]. Please RSVP to [email address] or [phone number] by [date] so we can finalize arrangements.
We look forward to sharing the festive spirit with you! - Dear [guest name],
We cordially invite you to join us for a festive office holiday luncheon on [date] from [start time] to [end time].
The luncheon will be held at [location] and will feature a delicious meal, holiday treats, and plenty of cheer. Please come in a festive spirit and enjoy the opportunity to connect with your colleagues.
Kindly RSVP to [email address] or [phone number] by [date].
Your presence will be greatly appreciated.
Crafting an effective office holiday luncheon invitation is all about providing clear information, maintaining a professional tone, and expressing gratitude to your team. By following these tips and using the sample wording provided, you can create an invitation that will entice your guests and set the stage for a memorable holiday celebration.
Remember to proofread your invitation carefully before sending it out and to follow up with any guests who have not RSVP’d by the deadline. By putting in a little extra effort, you can ensure that your office holiday luncheon is a success!
